The Foundation currently has two positions open.
Administrative Coordinator
The Administrative Coordinator enthusiastically represents the Foundation and mission, supports the President & CEO and Senior Administrator, and is the link that connects staff, departments, partners, and vendors.
KEY ADMINISTRATIVE RESPONSIBILITIES
- Organize and coordinate office operations and procedures, including coordinating repair, maintenance, and procurement of office equipment and supplies as needed
- Act as the primary liaison with building management, vendors, visitors, and other service providers
- Provide EA support to President & CEO, including scheduling and travel
- Work with external accountant to manage accounts payable and receivable; reconcile monthly Visa statements and expense reports, and ensure timely bank deposits
- Coordinate logistics for annual intern orientation, including hotel, travel, catering, and venue
- Oversee scholarship application, review process, and final award disbursement
- Distribute incoming mail/courier deliveries and prepare outgoing mail;
- Field phone and email inquiries and ensure timely responses
- Other duties as assigned
SPECIAL EVENTS & PROJECTS
- Assist Sr. Administrator with annual dinner planning and managing the silent auction
- Prepare materials for new board members and quarterly board of directors meetings
- Maintain board, committee, and staff directories
QUALIFICATIONS
- 3-5 years of administrative experience
- Highly organized and flexible, with excellent communication and interpersonal skills, attention to detail, and ability to manage multiple projects and deadlines simultaneously
- Professional-level proficiency with MS Office suite, QuickBooks, Bill.com (or other accounting software)
- Ability to handle sensitive and confidential information with discretion
PREFERRED
- Bachelor’s degree
- Experience working in a fast-paced nonprofit organization
- Proficiency with Jotform, Constant Contact, Adobe Pro, basic HTML, and WordPress
SALARY AND BENEFITS
Salary commensurate with experience. THF offers excellent benefits including 100% employer-paid healthcare, long and short-term disability, and life insurance for employees, transit/parking subsidy, access to FSA and 403b plans, most federal holidays, 2 weeks’ vacation, and paid holiday break between Christmas and New Year’s.
TO APPLY
Email your cover letter, with salary requirements, and resume with the subject line “THF Administrative Position” to Edina Varsa at evarsa@t-howard.org. No phone calls please.
As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. We encourage all qualified candidates to apply.
Assistant Manager, Career and Alumni Services
The Career and Alumni Services team provides career guidance and professional development resources to alumni of the Foundation’s Internship Program, and members of its Talent Development Program, as well as assistance and support with securing full-time employment, across multiple disciplines and industries. The team also partners with companies interested in connecting with THF candidates who qualify for their full-time hiring needs.
POSITION SUMMARY
We are looking for a well-versed, motivated, and results-oriented Assistant Manager to join our team and play a key role in the growth and development of our Career and Alumni Services programs and events.
The Assistant Manager, Career and Alumni Services will support the planning, coordination, and implementation of relevant programs, services, and events, under the direction of the Senior Manager, Career and Alumni Services. They will manage the Talent Development Program, including (but not limited to) member processing and engagement, program marketing and recruitment, and professional development activities.
The ideal candidate will demonstrate the ability to function independently with a high level of accountability and take the initiative on developing creative and innovative methods to achieve program goals. They will also possess a high degree of professionalism and confidentiality; the ability to mentor others; and have a strong commitment to fostering diversity and equal opportunity.
ESSENTIAL RESPONSIBILITIES
- Comprehend, monitor and ensure all Career and Alumni Services program policies, procedures, standards, and guidelines meet the Foundation’s goals and objectives
- Establish and maintain positive relationships with THF program participants and partners
- Communicate effectively and frequently with members and partners to gain a deep understanding of their needs, and develop strategies to meet the desired results
- Ensure data accuracy and consistent reporting of program and event participants
- Work with the Assistant Program Coordinator to effectively manage:
- job board activity
- program and event marketing
- content updates and revisions to the website and social media platforms
- Assist the Senior Manager, Career and Alumni Services with the
- planning and coordination of special events including (but not limited to) the Annual Diversity Awards Dinner, Meet & Greet Networking Event, and HR Diversity Roundtable
- creation, implementation, and execution of targeted marketing and recruitment strategies
- recruitment/sourcing, evaluation, and placement of members into full-time roles with THF partner companies
- Oversee the operational and administrative functions of Career and Alumni Services in the absence of the Senior Manager, Career and Alumni Services
- Other duties and projects as assigned
QUALIFICATIONS AND REQUIREMENTS
- Bachelor’s degree and 3-5 years of relevant experience, preferably in higher education, human resources or talent acquisition
- Excellent written and verbal communication with emphasis on presentation skills
- Current knowledge of professional & career development topics
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
- Self-starter with strong organizational skills and attention to detail
- Demonstrated ability to analyze and solve problems of varied scope
- Ability to manage multiple projects, priorities, and deadlines
- Effectively work with cross-functional teams
- Ability to maintain an appropriate level of confidentiality of information
- Willingness and ability to work some evening hours and travel occasionally (including overnight travel)
- Must be able to represent the Foundation in an appropriate and professional manner at all times
- Ability to work comfortably and effectively with a wide range of constituencies including board members, students, alumni and partner company contacts
SALARY AND BENEFITS
Salary commensurate with experience. THF offers excellent benefits including 100% employer-paid healthcare, long and short-term disability, and life insurance for employees, transit/parking subsidy, access to FSA and 403b plans, most federal holidays, 2 weeks’ vacation, and paid holiday break between Christmas and New Year’s.
TO APPLY
- Submit your cover letter, resume, and salary requirements to lhoward@t-howard.org by Wednesday, December 12, 2018. No phone calls, please.
- Include Subject line: Assistant Manager, Career and Alumni Services
- Qualified candidates will be invited to interview on a rolling basis.
As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. We encourage all qualified candidates to apply.